1. Overview

This Privacy Policy explains how Songs2VID ("we", "us") processes personal data when you use our website, hosted cloud service, and related features that convert audio and images into videos for upload to YouTube.

We process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) where it applies.

2. Data controller

Atakan Doğan Özban
Universitas u. 2/A
7622 Pécs, Hungary
Email: support@songs2vid.com

3. What data we collect

3.1 Account and authentication data

When you sign in with Google, we receive and store:

Your name, email address, and profile image (from Google)
OAuth tokens required to authenticate your session
YouTube connection data, including channel ID and title
Encrypted YouTube API access and refresh tokens needed to upload videos, create or list playlists, and manage related YouTube actions you request

3.2 Uploaded content and job data

When you use the service, we temporarily process:

Image and audio files you upload (including optional per-track cover images)
Optional custom watermark assets (text, PNG logo, or font files)
Generated video files prior to or during YouTube upload
Per-video metadata you provide (title, artist, description, tags, privacy, category, resolution, layout, watermark settings, Made for Kids / embedding / license flags, etc.)
Embedded audio tag metadata (for example ID3 title/artist/album) when we read it from uploaded MP3 files to help prefill fields
Playlist titles and IDs when you create or attach YouTube playlists through the Service

3.3 Usage, API, and technical data

Plan type, monthly credit allocation, credits used, purchased extra credits, quota reset dates, lifetime successful video render count (used for Free-tier watermark policy), and job processing status
Quota reset / extension and API rate-limit extension request history (Pro) when you submit a request
API key material for Pro users: we store a cryptographic hash and a short non-secret prefix; the full key is shown once at creation and is not stored in plaintext
IP address, browser type, device information, and request logs
Error reports and operational diagnostics
Website and product analytics events collected via Matomo (self-hosted at analytics.atakanozban.com) to understand traffic and improve the Service — see section 10

3.4 Payment data

If you purchase a Pro subscription or Free-plan extra credits, payment processing is handled by Stripe. We do not store full payment card details on our servers. We may receive and store billing status, Stripe customer and subscription identifiers, Checkout session or payment references, purchase amounts, and credit pack size for fulfilled top-ups.

4. Why we process your data

Contract performance: to provide video encoding, metadata handling, playlist actions, API access, and YouTube upload features you request
Legitimate interests: to secure our service, prevent abuse, improve reliability, and enforce our terms
Legal obligations: where required by tax, accounting, or regulatory law
Consent: where you have given explicit consent, such as optional marketing communications if offered

5. Third-party services

We use trusted third parties to operate Songs2VID, including:

Google / YouTube: authentication and video uploads via Google OAuth and the YouTube Data API. Your use of Google and YouTube is also subject to Google's Privacy Policy, YouTube Terms of Service, and related Google API terms
Hosting and infrastructure providers: servers, databases, queues, and storage
Stripe: Pro subscriptions, Free-plan credit top-ups, and related billing webhooks (Stripe Privacy Policy)
Matomo (self-hosted analytics): privacy-friendly analytics we operate at analytics.atakanozban.com to measure visits and improve Songs2VID. Analytics data stays on infrastructure we control; we do not sell it to advertising networks.

These providers process data only as necessary to deliver their services and under appropriate contractual safeguards where required.

6. Google / YouTube user data (Limited Use)

Songs2VID's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

We request Google OAuth access (including the YouTube Data API scope needed to upload videos and manage playlists on your connected channel) solely to provide prominent, user-facing features of Songs2VID: signing you in, connecting your channel, encoding your media, uploading videos you create, and creating or listing playlists you request. We do not use Google user data for advertising, credit scoring, or unrelated profiling.

We do not sell, share, transfer, or disclose Google user data obtained via Google OAuth / YouTube APIs to third parties, except as needed to operate the Service infrastructure under our control or when required by law. Google / YouTube themselves process data when we call their APIs on your behalf to perform actions you initiate.

You can revoke Songs2VID's access to your Google account at any time in Google Account → Security → Third-party access. After revocation (or when tokens can no longer be refreshed), we will stop using those credentials and delete or invalidate stored YouTube OAuth tokens and related connection data associated with that consent, subject to short-term backup or security logs and any legal retention duties.

7. Data retention and account deletion

Uploaded source files and generated outputs are retained only as long as needed to complete your jobs (typically removed after successful processing/upload or when no longer required)
Account data is kept while your account remains active
Billing records may be retained as required by law
Logs are retained for a limited period for security and troubleshooting
API key hashes are removed when you revoke the key, downgrade from Pro (where applicable), or delete your account

You may delete your account from Dashboard → Settings (account deletion control) or by emailing support@songs2vid.com. Deletion removes account and connection data from active systems subject to legal retention obligations (for example certain billing records). Cancelling a subscription does not by itself delete your account.

8. Self-hosted deployments

If you deploy Songs2VID on your own infrastructure, you are the data controller for data processed on your instance. This Privacy Policy applies to the hosted cloud service operated by us, not to independent self-hosted installations unless we provide managed hosting for you under contract.

9. Your rights

Depending on your location, you may have the right to:

Access the personal data we hold about you
Request correction or deletion
Restrict or object to certain processing
Data portability
Withdraw consent where processing is consent-based
Lodge a complaint with a supervisory authority (in Hungary, the Nemzeti Adatvédelmi és Információszabadság Hatóság — NAIH)

To exercise these rights, contact support@songs2vid.com, or use in-product account deletion where available. You may also revoke Google access as described in section 6.

10. Cookies, analytics, and local storage

We use essential cookies and similar technologies for authentication, session management, and security.

We also use Matomo, a self-hosted analytics tool on analytics.atakanozban.com, on our website (including the landing page and dashboard) and documentation site. Matomo helps us understand how people use Songs2VID so we can improve functionality, reliability, and content. Typical data includes pages viewed, approximate location derived from IP, device/browser type, referring site, and interaction events. We configure Matomo for our domains under *.songs2vid.com.

We collect this analytics data to improve the Service, not to sell personal profiles to advertisers. The legal basis is our legitimate interest in operating and improving Songs2VID (and consent where required by local law). You can block analytics with browser settings, extensions, or Do Not Track / equivalent controls where supported. For rights requests related to analytics data, contact support@songs2vid.com.

11. Security

We implement appropriate technical and organizational measures to protect your data, including encryption in transit, encrypted storage of YouTube OAuth tokens at rest, access controls, and isolated processing environments. No method of transmission or storage is 100% secure.

12. International transfers

If data is transferred outside your country, we ensure appropriate safeguards such as standard contractual clauses or equivalent mechanisms where required by law. Google, Stripe, Microsoft, and infrastructure providers may process data in other countries as described in their policies.

13. Children

Songs2VID is not directed at children under 16. We do not knowingly collect personal data from children. If you believe a child has provided us data, please contact us.

14. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be posted on this page with an updated effective date. If we change how we use Google user data, we will update this policy and, where required, notify you or obtain renewed consent.

15. Contact

Questions about this Privacy Policy or our privacy practices: support@songs2vid.com